General Terms & Conditions for RacingGroom.com Competitions
TERMS & CONDITIONS FOR COMPETITIONS
1. These are the terms and conditions which apply to any competition, which we or our partners may run, whether on our or their websites, social media platforms, or otherwise (‘Competition’).
2. By entering a Competition you agree to be bound by these terms and conditions along with any other Specific Rules which relate to a Competition. Specific Rules might include entry instructions and any other specific details, rules or conditions relating to a particular Competition, and might be published on our or our partners’ website, social media platforms, or may be found in any other media which features a Competition. The Specific Rules will usually (but may not always) refer to these terms and conditions.
3. In these terms and conditions, ‘we’, ‘us’, ‘our’ and ‘Promoter’ all mean RacingGroom.com ℅ National Trainers Federation. The Promoter’s address is 9 High Street, Lambourn, Hungerford, Berkshire RG17 8XL. Our ‘partners’ are third parties who operate competitions with us.
Start and end date/time
4. Each Competition will start immediately (i.e. as soon as it is first promoted), unless a later start date/time is specified. The closing date/time for a Competition will be made clear in the Specific Rules or the relevant promotional materials.
Entering a Competition
5. Each Competition will be open to individuals who are UK or Isle of Man residents and aged 16 or over unless the Specific Rules or other promotional materials specify a different geographic region or a different minimum age. Entrants should, if under 18, obtain permission in advance from their parent or guardian. We reserve the right to obtain proof of such consent and to refuse entry or to choose another winner if such proof, where requested, has not been given.
6. In any event, our employees, freelancers, contractors (and those of any of our partners, and their immediate family members or households (whether related or not), and anyone else professionally involved with the relevant Competition, are excluded from entering and from winning (‘Excluded Individual(s)’).
7. To enter, follow the entry process for the relevant Competition, which will usually be explained in the Specific Rules and/or promotional materials or announcements. We cannot guarantee entry for mis-spelt, corrupt or ineligible entries. Entries received outside of the opening and closing times of the Competition will not be accepted.
8. You may only make a maximum of one entry into each Competition (unless the Specific Rules for a particular Competition expressly set a higher maximum number of entries for that Competition).
9. If you are ineligible to take part in the Competition (e.g. because of age restrictions), your entry cannot be transferred to anyone else. Another entrant will be selected from the pool of entries in accordance with the Competition’s Specific Rules.
10. There is no charge to enter a Competition unless stated otherwise.
11. We accept no responsibility for entries that haven’t reached us – for example online or social media entries not received as a result of network incompatibility, technical faults or for any other reason.
Winner selection/notification
12. For each Competition, there will be only ONE prize winner unless otherwise specified.
13. Unless otherwise specified in the Specific Rules:
a. In the case of a prize draw, winner(s) will be selected at random. This will be done by an automated process or a process which will be conducted or supervised by an independent person, or as otherwise mentioned in the Specific Rules.
b. In the case of a competition, where appropriate winner(s) will either be selected by (a) an independent judge or (b) a panel of judges which includes at least one independent judge.
14. If you win a prize, we will notify you within twenty-eight (28) days of the end date of the Competition. To claim the prize, respond to the notification within the deadline set out in the Specific Rules or the notification (or within 28 days if no timeframe is set in the Specific Rules or the notification) and follow the instructions which will be provided to you.
Prizes
15. The prize or prizes will be as described in the relevant Specific Rules. Imagery may be for illustrative purposes only, and colours and other minor details may vary.
16. Each prize is non-transferable, non-refundable and no cash alternative is available. Unless stated otherwise in the Competition’s Specific Rules, the prize will only be fulfilled to the winning entrant. We will not be able to transfer or deliver prizes to anyone else, including family members or other Competition entrants, at the winner’s request.
17. If we consider it necessary or appropriate, a prize or prizes (or part thereof) might be varied or swapped for a suitable alternative which will be decided in our sole discretion.
18. If you fail to claim the prize within the time-limit or fail to comply with any other instructions or time-limits notified to you or provide us with incorrect or fraudulent information, you will forfeit your right to the prize. We will then select an alternative winner.
19. You will not be entitled to receive a prize which, for any reason, you would be prohibited by law from purchasing, using, owning or possessing.
20. The prize cannot be used in conjunction with other offers, promotions or prizes.
21. Third party terms and conditions apply to parts of a prize where applicable. For example, where the Prize contains ticket(s) to an event, you and any guest or travel companion will not only be bound by these terms and conditions and the relevant Specific Rules, but also the event organizer and venue owner’s rules and any terms and conditions set out on the ticket.
22. Unless otherwise stated in the Specific Rules, you may not win more than one prize per Competition and we reserve the right to withhold or reclaim any second or subsequent prize.
23. We (including the partners) will, of course, try to provide the prize as described. Occasionally, circumstances beyond our reasonable control might make this difficult or impossible. For example, if a prize involves a meet and greet with a celebrity they may be unwell or their commitments may change, or if the prize involves travel or tickets to an event, weather conditions or other circumstances might mean that plans are disrupted, postponed or cancelled. When we can’t deliver a prize as described, we will always do our best to provide you with an alternative which we consider to be a reasonable replacement in all the circumstances. We will consult with you when we do so because we don’t want you to be disappointed, but you understand that the replacement may not be identical to the original prize.
Publicity and identity of winners
24. If you win a prize, you (and your guest if applicable) may be required to take part in reasonable publicity.
25. We and the prize provider may publish and publicise your name, image, social media handle and/or profile picture, and your entry, and we may refer to your and your guest’s association with the Competition and/or the prize, in any and all media for publicity and PR purposes.
26. We may film, photograph and/or record you and your guest(s) in connection with the Competition and we may use such film, recording and/or photograph(s) for publicity and PR purposes in any and all media.
Use of your entry
27. By entering a Competition or submitting a video, image, audio file or any other materials in relation to a Competition (including as part of the entry process or as part of a prize) or if you tag or mention us directly or indirectly in any photo, video or content in connection with the Competition, you agree that we can re-post, re-tweet, publicise and otherwise use that photo, video or content (with or without any accompanying comments and information like your handle and profile pic). You agree that we can do that via the same platform(s) that you posted or shared the photo, video or content, as well as via other social networks and platforms that we use, and on our websites. However, we’ll never sell or charge anyone for copies of your photos, videos or other content (without your approval).
28. By entering a Competition or submitting a video, image, audio file or any other materials in relation to a Competition or prize you are granting us a worldwide, perpetual, royalty free licence in the Intellectual Property Rights (e.g. copyright) in any or all of them.
29. You waive your moral rights in relation to the same.
30. You warrant and undertake (i.e. guarantee), that:
i) you own and control all of the rights in your entry, and you have the right to grant the rights set out in these terms and conditions and any Specific Rules;
ii) your entry is personal and related specifically to you (e.g. if you are required to tell a story for your entry, it must be truthful and it must be about you – unless stated otherwise in the Specific Rules);
iii) you have obtained written consent from anyone featured or mentioned in your entry, and your entry (and our and any third party’s use of it) does not and will not infringe the rights of any individual or business (including any intellectual property rights, moral rights, right to privacy, confidentiality, etc.);
iv) your entry does not violate any applicable law or regulation;
v) your entry does not contain anything which is indecent, untrue, defamatory, unlawful, hateful, threatening, demeaning, inappropriate, obscene, malicious or which is in contempt of court;
vi) your entry will not cause any kind of harm or damage and does not (to the best of your knowledge or belief) contain any virus, malware, spyware or similar.
31. All rights relating to the Competition (including the name, title and format) are owned by the Promoter.
32. You will sign such document as we reasonably request, at no cost to us, to confirm any or all of the above.
33. Unless otherwise stated, your entry will not be returned to you.
Data Protection
34. Your personal data, and the personal data of any guest (as applicable), will be collected and processed by us and the partners named in the Specific Rules, as well as the prize providers, (if different to the partners), in order to administer this Prize Draw.
35. We will also use entrants’ personal data for marketing purposes where consent has been provided. For more details of our use of personal data please read our Privacy Policy.
Liability
36. Your entry or participation in Competition and/or Prize is at your own risk. If the Competition or prize requires that you undertake any physical activity please ensure, before entering the Competition, that you are in good health, that you have informed us before or at the time of claiming the prize of any underlying medical condition, physical or other impairment or medication you are taking which may be relevant and which could adversely affect your use or enjoyment of the prize, or ability to claim the prize. You must notify us immediately if you become ill or become aware of any other relevant medical or health and safety information which could affect your participation in a Competition and/or prize. If you have a disability, please make this clear to us when you claim the prize, so we can consult with you well in advance of the prize and make such reasonable adjustments as are practical and within our reasonable control, based on all the circumstances, to ensure that you can enjoy the prize to the fullest extent.
37. If we consider that you or your entry are in breach of these terms and conditions, or if we have grounds to suspect any entrant or third party of cheating, deception or fraudulent or unsportsman-like conduct of any kind (including, without limitation, manipulating a Competition, choice of prize winner(s) or any entry), without limiting the options available to us, we reserve the right in our sole discretion (and without us incurring any liability) to disqualify any entrant, entry or person we reasonably believe to be responsible for, or associated with, such activity. We also reserve the right to disqualify you from a Competition and/or prize (without us incurring any liability) if in our reasonable opinion you or your guests or travel companions conduct yourselves in a way which is abusive or which exposes you or others to any medical, security, safety or similar risk whatsoever (including if you are intoxicated or abusive in any way). You agree that you will not do anything which is likely to bring us or any of our partners into disrepute or which might adversely affect our reputation or the Promotion. If you are disqualified prizes may be withheld or withdrawn. You will not be compensated and you may be required to pay any costs incurred. Another entrant or winner may be selected at our discretion to take part in the Competition and win the prize.
38. Save that nothing in these terms and conditions limits or excludes our (or any third party’s) liability arising from fraud or from death or personal injury caused by negligence or any other type of liability which may not be limited or excluded by law, to the fullest extent permissible by law, we (and the partners and any providers of a prize) (a) shall have no liability in relation to any act or omission of any third party and (b) exclude all liability to you and anyone else for any indirect loss, damage or harm of any kind arising from or in connection with the Competitions and prizes and your use or enjoyment of them. For example, if you book or take time off work with the intention of taking up a prize (e.g. an event) on a particular date, and the event is subsequently postponed, changed or cancelled, we would not be responsible for covering your wages or salary for your missed day of work on that day or any other day off you take. This is only one example and is not intended to limit the general interpretation of this clause.
39. In no event will our and/or the partners’ total aggregate liability to you exceed the cost of the prize.
40. Unless otherwise expressly stated in the Specific Rules, the Competitions are in no way sponsored, endorsed or administered by, or associated with any social media platform (including without limitation Twitter, Facebook, Instagram or YouTube). You hereby release all such social media platforms from any liability. Any questions, comments or complaints regarding this Competition must be directed to the Promoter only, and NOT to any social media platform.
Other rules
41. We reserve the right to withdraw or amend any Competition, Specific Rules and/or these terms and conditions if we consider it necessary or appropriate to do so for reasons beyond our reasonable control or if there has been a printing error, etc. Any changes will be posted here and/or on our website.
42. When entering a Competition or claiming a prize you must use your real name. You may be required to provide us with proof of your identity, address and eligibility on request. Failure to provide adequate information (or to adequately prove eligibility) may result in your disqualification and/or withholding or withdrawal of a prize.
43. Unless the Specific Rules state otherwise you can only enter each Competition once. Even where multiple entries are permitted, we will not tolerate any attempts to excessively manipulate the outcome in any of our Competitions. You may not enter a Competition if you have been given the answer(s) or any other relevant information in relation to the Competition, directly or indirectly by any Excluded Individual.
44. For Competitions involving online voting, only one vote for each valid email address will be accepted. We reserve the right to disqualify any entrant making, or attempting to make, multiple votes, and to disregard any votes which we, in our sole discretion but acting reasonably, consider to be suspicious, fraudulent or attempting to excessively manipulate the outcome of the vote.
45. You agree to keep confidential any information which you know or reasonably ought to know is confidential and which relates to us, our business, the Competition or prize.
46. If Specific Rules contain a rule which directly contradicts these terms and conditions, to the extent of that contradiction the Specific Rules will override these terms and conditions for that Competition. Otherwise, these terms and conditions will continue to apply in their entirety.
47. In these terms and conditions, any Specific Rules and promotional materials, examples are given to help illustrate some terms, they are not exhaustive and do not limit those terms in any way.
48. In the event of any dispute, our and any judges’ decisions are final, and no correspondence will be entered into.
49. If you breach these terms and conditions, we reserve the right to disqualify you from a Competition and/or withhold or withdraw a prize. You will not be compensated and you may be required to pay any costs incurred. Another entrant or winner will be selected to take part in the Competition and win the prize.
50. These terms and conditions, together with the relevant Specific Rules, represent the entire agreement between you and us in relation to the Competition and the prize. The invalidity, illegality, or unenforceability of the whole or any part of the terms and conditions or any Specific Rules does not affect the remainder of these terms and conditions or any Specific Rules, which will remain in full force and effect. These terms and conditions and the Specific Rules do not create any right or benefit enforceable by any third party.
51. The Competition, and these terms and conditions, are governed by English law, and any disputes arising in connection with them shall be subject to the exclusive jurisdiction of the English courts.
March 2019